Occasionally being a company accountant or being a company tenant, you may require transmitting your accountant information from one device to another. And if you are utilizing QuickBooks desktop as accounting software, then this is favorable for you. The reason behind saying this is because in this you can easily do so by using the Portable Company Files feature. Let’s try to understand the best ways to create and open portable company files in QuickBooks Desktop.
Portable Company Files are nothing more than accounting data for your company in compact form. It assists you to transport accounting data to a different device with the aid of email, USB drive, and hard drive. The extension for the portable company file in QuickBooks (.qbm), and the files will not contain the company logo, name, image, etc. In addition, it will not have an assured asset file manager and load manager, and will also have a .log or .tlg file. Won’t happen either. Lastly, if you restore the portable file, it can help you debug various errors as QuickBooks re-indexes the data manually.
Though, you should remark that Portable Company Files in QuickBooks is not a comprehensive alternate for backups as it does not include several things. So, if you need a full backup of your business file, you have to build that. We will run through the procedure of creating and opening QuickBooks portable Company Files in the following paragraph.
Steps to Create & Open a Portable Company File in QuickBooks
Stages for creating and opening a portable company file in QuickBooks, before this procedure let us know its pre-process stages:
- Initial of all, you should revamp the deadest edition of QuickBooks, by accomplishing this the ancient edition should not build any problem in the procedure steps.
- Also, before proceeding, it is recommended that you take a complete backup of your company file so that the backup can be restored if it is needed in the future.
How to Create the Portable Company File in QuickBooks
Step 1. Primary, you click on to unlock the QuickBooks and then Log in. After entering your credentials, also make sure that you are logged in as an admin.
Step 2. Now you move to the File menu and commune on Create Copy there. Then, select the portable company file and click on the OK button at the end.
Step 3. In this stage, give your portable company file a new and unique name so that you can say that it is different from your regular company file.
Step 4. After doing all the above steps properly, in this step, you have to choose a location so that your company can save the file. You can choose a place like a desktop so that it is easy for you to remember. And then when all this process is done you have to end it by clicking on the save and close button.
Steps to Open the Portable Company File in QuickBooks
Step 1. To do this, initially, click on unlock the QuickBooks and log in there as an admin.
Step 2. After logging in, enter your certificates, then move to the File menu and click on the open or restore company alternative.
Step 3. Later, you choose to Restore a company file and then commune on the Next switch. Subsequently, you choose your company file with the extension (.qbm) and then commune on the open lever. Now make sure that you name your portable company file separately from the name of the regular company file, because if you use the same name then it will overwrite the regular company file.
Step 4. In this stage, you have to look over the notes which will be emerging on the “where do you want to restore the file” page, and then commune on the Next tab. Once you have accomplished all this, a commune on the save switch and unlock the file.
Hope you have comprehended all the overhead stages and all are quite elaborative. All of these will help you in seamless implementation.
To create and open portable company files in QuickBooks Desktop, you have to follow all these steps. If you do this then your problem will be fixed immediately. Hope this blog post will help you and you will like it. However, if by any chance if you have any queries, then do not hesitate in speaking to our QuickBooks desktop support professionals and certified experts.
We are a hub of tech-savvy professionals, who work round the clock to provide assistance to QuickBooks users.