If you plan on moving to a new office, you must be thinking about how time-consuming and challenging the process of moving will be. Well, it doesn’t have to be. Here’s how you can make your office move a lot easier and time-efficient.
Establish a Schedule
First and foremost, if you want your office move to be efficient and quick, you need to start by establishing a certain schedule. You need to consider how much stuff you need to move, what transportation you will be using, how you’ll pack and move the furniture, and so on. Everything needs to be planned from the very first to the last moment of your move. That way, in all phases of your move you know exactly what needs to be done and how. Also, having a solid move plan beforehand makes it easier for you to stay on track and not forget anything.
Also, make sure you review your lease before you move out. If you leave before the lease lapses you might end up losing your deposit. Lastly, before you leave, don’t forget to review all of the move-out details on the lease and make sure you didn’t cause any damage to the property while moving.
You don’t have to do everything on your own. As a matter of fact, the most efficient way for you to move your office is to get help from your employees and divide the tasks equally amongst them. When working together, it’s important that you and your employees have excellent communication. You need to inform your staff about the schedule for the office move and all the tasks that will need to be done during the move. Then, you can discuss which department will take what tasks and how you can help each other make this move is smooth and time-efficient as possible.
Minimalism can really help you when it comes to the offie move. Take some time to review your current office equipment. Is there any stuff you haven’t used for a very long time and now it’s just collecting dust? Is there something that you have more copies of but don’t really need all of them? Think about what equipment is no longer of use to you and make a pile of things you can donate. That way you can even double down on the stuff you will need to move to a new building which will make the transport and overall office move a lot easier and less time-consuming. Not to mention that packing will also be a lot easier.
Once you separate the stuff you will be donating from the stuff you’re taking to the new place, you can start packing. There’s really no need to wait once you know you will be moving for sure. If you start packing early, you will have more time to do it efficiently and properly with everyone on board. You can divide tasks into smaller units and get to packing so that you can do little by little every day. Start by packing less necessary things while leaving the ones you’re still using on the daily. Leave those to be packed the last.
It’s easy to just throw things in cardboard boxes as you go, but once you reach your new office and when you start to unpack everything, you’ll notice how difficult it is to keep track of where you things are placed. That’s why you should label every box to know what the boxes contain and it will be a lot easier for you to unpack once you move.
Even though your employees can help with the office move, you can’t expect them to do all the work, especially when it comes to lifting heavier things such as furniture and carrying them around. Hiring professional furniture removalists will actually help you save some time. Instead of wasting time to train your people how to carefully move the furniture and transport it to the new office, you can have already-trained workers do that job for you.
Keep Everyone Informed
To make this change easier both for your employees and your clients make sure everyone is informed about your office move. Remember to inform the bank, the post offices, the creditors, and your clients. Also, remember to get new stationary and business cards.
Get Ready to Move
Now that the majority of the job is done, you’re ready to move. Make sure you have all the necessary keys and access cards you need on the day of the office move. That will speed up the process and help you get prepared for your new office.
Overall, if you’re moving to a new office, there are many things you can do to make this job a lot easier and time-efficient for yourself and your employees. Simply making an efficient schedule and hiring help is half the job done. The rest of it is all about you making small adjustments such as donating, labelling, and communicating with your staff that will make this process a lot easier.