Many modern businesses experience that their employees waste their office hours on unproductive and useless activities. It becomes more critical for the management when they have remote employees who cannot be supervised effectively by following conventional techniques. In this discussion, we will try to help companies reduce time theft with the help of the best EMS software and other innovative clocking and management tools and techniques.
Here are a few techniques that help reduce time theft in an organization:
Install time and attendance software
A company can use several techniques to track time and attendance. However, the most important techniques and tools are given here:
- Spreadsheets have been used for decades as a tool to record attendance and time.
- Some organizations use mobile attendance techniques by using some mobile apps.
- Machine-readable badges and IDs have become quite common in large organizations.
- Some productivity monitoring software solutions track the opening of the computer, sleeping, closing times to record attendance and productive hours.
- The latest advancement is the use of biometric time clocks. For these tools, the employees need to give their fingerprints, face recognition, or follow other instructions according to the advancement used by the best EMS software providers.
We have already known that some of the above-described tools and techniques are better than others. However, combining these techniques with the best EMS software can generate exceptional results.
Here, we think it is necessary to mention that businesses with no such tracking software and techniques can be an excellent victim of time theft. Therefore, it is crucial to use employee monitoring software with time and attendance solutions to track employees during office hours and not to involve in unproductive activities. These tools help the organizations monitor computer activities all the time and pay only what employees deserve. Additionally, monitoring computer activities keep the employees away from social media, news and sports websites, and other personal websites. Overall, these software solutions help identify time theft and control it effectively.
Communication between all staff members should be on open lines.
- It may seem straight and smooth. However, the management should also inform the employees about all rules and regulations to prevent time theft. The employees must be informed about what their management expects from them. Furthermore, the management must mention all rules and regulations for all in-house and remote employees and tell them that they must adhere to these policies.
- Additionally, the management also needs to provide their employees proper training about punching attendance, in and out times, and point system. This training will help them understand the consequences in case of not following the rules and regulations. The employees can also communicate with the management if they have any concerns and queries in their minds.
Much improved accountability
- Allowing employees to work independently can be beneficial in numerous ways. The reason is that some employees can incorporate innovative ideas in improving their performance when there is no confrontation. However, complete independence and no accountability can be harmful for the organization. Therefore, accountability with performance management can push the employees to be productive throughout office hours.
- If you want to make your employees independent in their tasks and keep them disciplined, we suggest the managers set targets for all employees. With that, they also need to track organizational goals and objectives and convince employees that achieving organizational goals means achieving their life goals. In this way, when they find themselves behind the target or feel that their department is performing below power, they push themselves to remain productive throughout their office hours.
Be understanding
- Factually, all need rest when required, and the employers need to understand it. The experts think that the employees perform better if the management does not try to extract the maximum out of their employees during office hours. Additionally, management will improve productivity by implementing a flexible break structure. It allows the employees to take a break when they need it and return with recharged batteries to produce exceptional results.
- Here, it is necessary to mention that repeated offenses, regular violations, and confrontations do not benefit the organization. Conversely, allowing employees to enjoy a break of five to ten minutes can keep them motivated throughout. More interestingly, there will not be much difference in the performance, which is a bottom line for all the businesses.
Do away with paperwork.
Through surveys and research, it has been observed that human error can be one of the most critical reasons for time theft. Additionally, paperwork can increase the chances of mistakes because employees cannot rectify them without rewriting and regenerating the documents. More importantly, costs on projects can be damaging for the business. Therefore, switching to automated electronic solutions and computerized documentation can improve performance. Furthermore, using productivity monitoring software means regular monitoring that helps keep everything on track all the time.
Concluding Remarks
Time theft can affect overall organization performance. When it happens, the companies cannot achieve organizational goals objectives in the allotted time. Therefore, tracking time and attendance with best EMS software and other cloud-based solutions is essential in the current competitive world. With the best EMS software, you can record attendance and time and allow the management to appreciate employees according to their performance. You can also generate reports to monitor overall performance and productivity with employee monitoring software. In this way, you can keep all your employees on their toes to perform exceptionally well and get benefits for themselves and their families.
Author Bio
Sarah Noah Liam is a 28-year-old Software Management person who enjoys programming, monitor computer activity, and screen recording. She has a post-graduate degree in Computer science. She was raised in a happy family home with two loving parents.
